 |
|
|
|||||||||||||||
Benefit from over 65 years of experience
in government contracting.
|
|
|
|||||||||||||||
 The forms and documents listed below are referred to in our book and reproduced in the appendices. Unless otherwise noted the downloads on this page are in Adobe portable document format (PDF), and require you to have Adobe Acrobat Reader. You can download the free Adobe Acrobat Reader directly from Adobe Systems, Inc. Available filesSelect a file from the list below to read a description of it and some instructions for its intended use. Contracting forms and worksheets
Procurement reports
Codes and regulations Contracting forms and worksheetsCCR, Central Contractor Registration Form In order to do business with the federal government, you'll need to register your company in the Central Contractor Registration database (CCR) using this form. Print it out and use it as a guide for registering online. Sample Approved/Preferred Vendor Application form It's important that you get your company on every potential prime contractor's Approved/Preferred Vendor List, or something similar, which lists the vendors and subcontractors that have been approved by the prime for quality, on-time delivery, and other factors. Each company has its own version of the Approved/Preferred Vendor Application Form, which you can get from the prime’s small business liaison or purchasing department. The information that you'll be asked to provide will vary from prime to prime, depending on the type of work you'll be doing. This sample form is a compilation of all the information that, in our experience, primes are looking for when they want to learn about a new vendor. Although each prime has its own version of the application form, depending on its type of business, this is a good start and will help you fill out the real forms. Note: This file is a 20-page document in rich text format (RTF) and is usable by most word processors used in the Windows environment. Sample Nondisclosure Agreement When negotiating agreements with other parties or companies, there may be times when sensitive company information will be shared. In fact, it is often impossible to seal a deal with another party without divulging some proprietary information. A way to protect yourself and your company from the improper release of this important information is to enter into a nondisclosure agreement before beginning the negotiations. You may even want to make such an agreement a requirement. This file contains a sample nondisclosure agreement that provides an example of the general language you'd expect to find in such agreements. However, the content of a nondisclosure agreement should be individually tailored to fit each company's particular circumstances. Note: This file is a 20-page document in rich text format (RTF) and is usable by most word processors used in the Windows environment. This form is a filled-in example of the one used by the federal government to obtain information and quotations. It will give you an idea of how the government finds contractors for its goods and services. Sample Quality Assurance Manual To assure the government, as well as other prospective customers, that you provide a quality product, you need to have a well-documented quality assurance (QA) program. Your program should provide a systematic approach for evaluation, inspection, testing, calibration or whatever is needed to monitor and assure the quality of your product or service. Most importantly, that approach should be written down. This Sample Quality Assurance Manual will help you develop a program for your company. Note: This file is a 20-page document in rich text format (RTF) and is usable by most word processors used in the Windows environment. Standard Form 18, Request for Quotation This form is used by the federal government to obtain information and quotations, but the responses are not considered offers. Standard Form 26 (below) is sometimes used to award a contract resulting from the use of Standard Form 18. Standard Form 26, Award/Contract This form is used by the federal government to award a contract, usually as a result of a Request for Quotation (above). Both parties sign, but it requires references to the basic solicitation and/or other documents. In general, this form is similar to Form 33 (below), although it requires additional certification information.
Standard Form 30, Amendment of Solicitation/Modification of Contract This form is used to amend a solicitation before it closes or modify a contract that has been awarded. Usually, this form is filled out by the government and then sent to the bidder or contractor for signature. Standard Form 33, Solicitation, Offer and Award This solicitation/contract form is used by the federal government to solicit orders, and also to award a contract, since it requires two signatures. This means the bidder signs the document and submits it to the government. Then, upon acceptance of the bid, the government signs the same document and a binding contract is established. It is used for either sealed bids or negotiated contracts valued at $100,000 or more. Standard Form 129, Solicitation Mailing List Application One way of receiving bid leads is to get your company included on the Solicitation Mailing List (SML) of the specific buying offices likely to have a need for your product or service. The SML database lists the capabilities of businesses interested in selling to the government, and thus enables a buying office to find potential sources to meet its needs for products and services. Use this form to apply to be listed in the SML. Standard Form 254, Architect-Engineer and Related Services Questionnaire Contracting for architect-engineer and construction services follows a special procedure, based on the professional qualifications and experience of the applicant. This form is used to judge contractor worthiness by the federal government. Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project Contracting for architect-engineer and construction services follows a special procedure, based on the professional qualifications and experience of the applicant. This form is used by the federal government to judge contractor worthiness for specific projects.
When the government evaluates a bid for goods or services, first it determines whether the bid meets all specifications, then it determines if you can meet those specifications: through a pre-award survey. The forms below are used in the survey. Standard Form 1403, Pre-award Survey of Prospective Contractor (General) This form is used to determine your ability to meet the general requirements of a contract. Standard Form 1404, Pre-award Survey of Prospective Contractor (Technical) This form is used to determine your ability to meet the technical requirements of a contract. Standard Form 1405, Pre-award Survey of Prospective Contractor (Production) This form is used to determine your ability to meet the production requirements of a contract. Standard Form 1406, Pre-award Survey of Prospective Contractor (Quality Assurance) This form is used to determine your ability to meet the quality assurance requirements of a contract. Standard Form 1407, Pre-award Survey of Prospective Contractor (Financial Capability) This form is used to determine your ability to meet the financial requirements of a contract. Standard Form 1408, Pre-award Survey of Prospective Contractor (Accounting System) This form is used to determine your ability to meet the accounting requirements of a contract. Standard Form 1447, Solicitation/Contract This form is used in association with negotiated acquisitions that use the simplified contract format and may be used in lieu of SF 26 (above) or SF 33 (above) for other acquisitions. Awards are generally made using the award portion of this form. Standard Form 1449, Solicitation/Contract/Order for Commercial Items This form is used to buy commercial items when simplified acquisition procedures are employed. It can also be used to ship and receive products. DD Form 1707, Information to Offerors or Quoters This form is used by the Department of Defense, along with Standard Form 33 (above). It's used by bidders to indicate no response to a solicitation, and it provides the buying office with various pieces of information, such as the reason for not bidding. DD Form 250, Material Inspection and Receiving Report This form is a material inspection and receiving report (MIRR) that can be used by the government to document contract compliance and by the contractor to submit an invoice. The contractor is responsible for preparing the MIRR, except for entries that an authorized government representative is required to complete. When the federal government posts a notice about the details of a government contract, it uses a "shorthand" language, called numbered notes, to avoid unnecessary repetition of information common to many contracts. Similar to footnotes, these numbered notes must be considered when examining the specifics of a solicitation.
Search Profile Information Worksheets This form will help you identify keywords for your company’s profile. Remember your keywords are very important. Search engines use these keywords to identify bid leads that match your company's profile so that you will receive e-mails containing appropriate listings of bid lead. In other words, keywords are used to match your company’s capabilities with selling opportunities. Consider them carefully.
This form combines requested information from the two major databases, CCR and PRO-NET. This gives you a one-form-for-all that you can use to gather all the answers to the questions you’ll be asked when registering your company online for CCR/PRO-NET and else where.
Procurement reportsTop 10 Federal Contractors by Product/Service Category This is a list of the largest federal contractors doing the most business with the government. DIOR reports
2002 Fiscal Year Federal Procurement Report (FPR) The FPDC produces the annual Fiscal Year Federal Procurement Report (FPR), which is divided into the following three sections. Select the desired section to view and/or download it
Codes and regulationsThe H2 Handbook lists the codes used to index supplies and equipment (things) in the federal supply system. If your business is a job shop, manufacturer, dealer or distributor this is the resource for you.
Product and Service Code Manual The Product and Service Code Manual lists the codes used to index all services, for example: construction, architecture and engineering, information technology, management, security, and so on. If you are in the services industries this is the resource for you. The PSC Manual also contains the same supply and equipment codes as in the H2 Handbook, so a manufacturer, dealer or distributor can use this book as well. Federal Acquisition Regulation The Federal Acquisition Regulation (FAR) is the basic rulebook for government contracts. It contains all the rules governing the contracting process as well as all the forms and clauses used in government contracts.
|
|
||||||||||||||||
|
Copyright 2003 WinGovCon.com. All rights reserved. Linking policy | Site design by porcupine29 |
|||||||||||||||||